§ 2-209. Agenda.

(a)

The chairman of the board of commissioners shall prepare the agenda for each regular, special and emergency meeting. A request to have an item of business placed on the agenda for a regular meeting must be received by the chairman of the board by 5:00 p.m. the second Friday prior to the meeting. Any board member may, by a timely request, have an item placed on the agenda. Staff requests for agenda items must be approved by the manager. The chairman will give priority to items requiring board action to be placed on the agenda.

(b)

Announcements for a Rowan County municipality sponsored event or a county sponsored event may be submitted via an online form for approval to the chairman of the board for inclusion on the agenda. The announcements must be for public events scheduled within the county. Municipalities are limited to one (1) announcement per commission meeting and county departments may submit one (1) announcement per month. Announcements receiving approval will also be listed on the Rowan County Website.

(c)

The agenda packet shall include the agenda document, any proposed ordinances or amendments to ordinances, and supporting documentation and background information relevant to items on the agenda. The chairman shall not place items on the agenda if the only supporting documentation is a memorandum and it is apparent that additional information is necessary for board action. A copy of the agenda packet shall be made available to each board member the Wednesday prior to the meeting. Documents in the agenda packet, if not previously available for public inspection, shall become so when packets have been delivered to each board member or left at his or her usual dwelling.

(d)

The board may, by majority vote, add an item not on the agenda, or remove items from the agenda.

(Ord. of 4-1-91, Rule 9; Amend. of 1-4-10; Amend. of 11-18-13)